Procurement Analyst

Job Purpose
To provide analytical and administrative support to the Procurement function by leveraging data insights, supporting sourcing and contract management activities, and ensuring compliance with procurement governance, policies, and procedures to deliver commercial value and operational efficiency.

Location

Cape Town

What You Would Have Done Before:

QUALIFICATIONS
MINIMUM
NQF Level 7 (Degree in Supply Chain/ Commerce/ Engineering or relevant)

EXPERIENCE
MINIMUM
5 years experience in Procurement, Sourcing, Contracts Management, Supply Chain or PurchasingAnalytical experience in Procurement/ Supply Chain
Knowledge of Procurement governance, supplier compliance requirements and applicable legislations
Experience on relevant Data Analysis Tools and ERP Systems 

ADVANTAGEOUS
CIPS Certification or similar

Working Conditions:

Stand-by duties

What You Will Be Doing:

STRATEGIC SOURCING SUPPORT
•    Provide data-driven analysis and insights to support sourcing decisions, commercial negotiations, contract renewals, and strategic procurement initiatives. 
•    Conduct and monitor supplier due diligence processes, including KYC, Green Banding, and pre-qualification requirements, to ensure governance compliance and zero audit findings. •    Identify and implement process improvement and operational excellence opportunities to enhance procurement efficiency, effectiveness, and value delivery. 
•    Support the delivery of strategic sourcing solutions and end-to-end procurement activities across designated spend categories. 
•    Review and challenge sourcing strategies and award recommendations to drive commercial value, mitigate risk, and promote procurement best practices. 
•    Build and maintain effective relationships with internal and external stakeholders to support collaboration and value-adding procurement outcomes. 
•    Facilitate procurement activities across multiple categories, including HR, Legal, Facilities, and Engineering, by applying commercial acumen and market insights to optimize sourcing outcomes.

PURCHASE ORDER AND SPEND DATA EXTRACTION
•    Extract purchase orders data and spend data in SAP to reference the correct Outline Agreement Contracts and value limits, reducing PO errors.•    Use specific SAP codes to accurately extract, correct and analyse data related to procurement category spend. 
•    Analyze spend data, create benchmarks, track procurement KPI’s and identify opportunities for cost savings and process improvements.

CONTRACTS STATUS MANAGEMENT
•    Maintain and update contract records within the Contract Lifecycle Management system, ensuring contracts and Outline Agreements (OAs) are accurately recorded and tracked. •    Digitise, upload, and maintain contract documentation to ensure complete, accurate, and accessible procurement records. 
•    Coordinate electronic signature processes and monitor approval workflows to ensure timely contract execution. 
•    Maintain procurement contract and performance data, ensuring the accuracy and integrity of KPI trackers and management reports.

CATEGORY MANAGEMENT ASSISTANCE
•    Support the preparation of award recommendation letters for review and approval by the Category Manager. •    Contribute to procurement sourcing strategies by supporting Cross-Functional Sourcing Teams (CFSTs) through the provision of B-BBEE, Sustainability, and HSEQ evaluations including the compilation of supporting documentation. 
•    Facilitate the onboarding of Master and Framework Vendors on instruction from the Category Manager, including the administration of the MSMC Vendor Onboarding RFI and RFP process through Coupa. 
•    Administer vendor due diligence activities by issuing KYC and related questionnaires and coordinating follow-up actions through to completion for RFX vendor vetting and contracting processes. 
•    Provide administrative support for vendor and business enquiries relating to category management and procurement activities. 
•    Conduct market research and benchmarking analyses to generate sourcing insights, identify market trends, and support strategic sourcing initiatives that deliver value to internal stakeholders.

CONTRACT BOARD ADMINISTRATION AND INSIGHTS
•    Coordinate Contract Board administration by maintaining member records, scheduling meetings, preparing and recording minutes, and tracking action items to ensure effective governance and seamless process execution.•    Coordinate and monitor tender and waiver governance processes by documenting, reviewing, and tracking all required procurement activities, while securing approvals in accordance with Group Procurement Policies and Procedures, Contract Board requirements, the Manual of Authority (MOA), and Delegation of Authority (DOA) requirements.
•    Develop value adding insights gained from market research, benchmarking and best practice following the discussions and outcomes from the Contract Board process.

Job Advert Closing Date:  All job adverts close five days after date posted

Engen’s approved Employment Equity plans and targets will be considered as part of the recruitment process.

We welcome applications from people with disabilities. Let us know how we can accommodate you to participate in the recruitment process.

Important Information:

1. The appointment will be made in line with Engen's Employment Equity Strategy.
2. All applications must be submitted to the contact person/ numbers provided & in the manner requested.
3. If  not submitted by the closing date, your application will automatically not be considered.
4. Engen does not guarantee that you will be called for an interview or appointed by virtue of your application.
5. Engen reserves the right not to make an appointment.